Privacy Policy

Woodstock Police Department Foundation, Inc.

Effective Date: October 20, 2026

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The Woodstock Police Department Foundation, Inc. ("Foundation," "we," "our," or "us") respects your privacy and is committed to protecting the personal information you share with us.

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As a nonprofit 501(c)(3) organization dedicated to supporting the Woodstock Police Department and strengthening community partnerships, we believe in maintaining the trust and confidence of our donors, supporters, and website visitors.

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This Privacy Policy explains how we collect, use, protect, and share information obtained through our website, www.wpdfoundation.org.

 

1. Information We Collect

We do not require visitors to provide personal information simply to browse our website.

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We collect personal information primarily when you voluntarily:

• Make a donation to the Foundation.

• Complete and submit our website's Contact Us form.

• Communicate directly with us by email, telephone, or other means.

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Depending on the nature of your interaction, the information collected may include:

• First and last name

• Mailing address

• Email address

• Telephone number

• Donation amount and transaction details

• Information voluntarily provided in messages or correspondence

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Our website hosting provider and associated services may also automatically process limited technical information, such as IP addresses, browser information, cookies, and website usage data, for security and website functionality.

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2. How We Use Your Information

Information collected by the Foundation is used solely for legitimate organizational purposes, including:

• Processing and acknowledging charitable donations.

• Providing donation receipts and maintaining records required for financial and tax reporting.

• Responding to inquiries submitted through our Contact Us form.

• Communicating with donors and supporters regarding their contributions.

• Providing information about Foundation activities, programs, and events when appropriate.

• Maintaining accurate organizational records and complying with applicable laws.

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We do not use personal information for unrelated commercial marketing purposes.

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3. Donor Privacy

The Woodstock Police Department Foundation values and respects the generosity of its donors.

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We do not sell, rent, trade, or otherwise provide donor information to outside organizations for their marketing or fundraising purposes.

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Donor information is maintained for appropriate recordkeeping, acknowledgment, and organizational purposes.

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We will not publicly disclose the names or individual donation amounts of donors without their permission, except where disclosure is required by law.

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Donors may request that their contributions remain anonymous in public acknowledgments and recognition materials.

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4. Information Sharing

The Foundation does not sell or rent personal information.

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We may share limited information with trusted service providers when necessary to operate our website, process donations, maintain records, or perform essential administrative functions.

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Information may also be disclosed when required by applicable law, regulation, or legal process.

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Any information shared for these purposes will be limited to what is reasonably necessary.

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5. Online Donations and Payment Security

When donations are made electronically, payment information may be processed through a secure third-party payment service.

These providers maintain their own privacy policies and security procedures governing payment transactions.

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The Foundation does not intentionally collect or store complete credit card numbers through its general website contact forms.

We encourage donors to review the privacy policies of any third-party payment services used to complete their donations.

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6. Contact Forms and Communications

When you submit an inquiry through our Contact Us form, we use the information provided to respond to your message and communicate regarding your inquiry.

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Submitting a contact form does not automatically enroll you in fundraising or promotional communications.

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If you separately consent to receive text messages from the Foundation, we may communicate with you by text in accordance with that consent. You may withdraw your consent to text communications at any time by contacting us or following the opt-out instructions provided in those messages.

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We do not sell or share mobile telephone numbers or text messaging consent information with third parties for their marketing purposes.

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7. Cookies and Website Technology

Our website may use cookies and similar technologies provided by our website hosting platform to maintain security, support website functionality, and understand general website performance.

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These technologies may collect limited technical information automatically, even when visitors do not submit personal information.

You may manage or disable certain cookies through your browser settings. Disabling cookies may affect some website functionality.

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8. Information Security

We take reasonable administrative and technical precautions to protect personal information from unauthorized access, misuse, disclosure, or alteration.

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Access to donor records and information submitted through our website is limited to authorized individuals who require that information for legitimate Foundation business.

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While we strive to protect personal information, no method of electronic transmission or storage can be guaranteed to be completely secure.

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9. Information Retention

We retain personal information only as long as reasonably necessary to fulfill the purposes described in this policy, maintain appropriate nonprofit and financial records, and comply with applicable legal obligations.

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Donation and financial records may be retained for longer periods when necessary to satisfy accounting, tax, or other legal requirements.

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10. Your Privacy Choices

You may contact the Foundation at any time to:

• Request information about personal data we maintain concerning you.

• Request corrections to inaccurate contact information.

• Request removal of personal information, subject to applicable legal and recordkeeping requirements.

• Withdraw consent for optional communications.

• Request anonymity in public donor recognition.

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We will review and respond to privacy-related requests within a reasonable period.

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11. Children's Privacy

Our website is intended to provide information about the Foundation and its community initiatives.

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We do not knowingly solicit or collect personal information directly from children under the age of 13 without appropriate parental consent.

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If we become aware that personal information from a child under 13 has been collected improperly, we will take reasonable steps to delete it.

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12. Changes to This Privacy Policy

The Foundation reserves the right to update this Privacy Policy as necessary to reflect changes in our operations, website practices, or applicable legal requirements.

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Any updates will be posted on this page with a revised effective date.

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We encourage visitors to review this policy periodically.

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13. Contact Information

If you have questions about this Privacy Policy or how your personal information is handled, please contact:

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Woodstock Police Department Foundation, Inc.

PO Box 115
Woodstock, VA 22664

Phone: (540) 418-3868

Email: info@wpdfoundation.org

Website: www.wpdfoundation.org

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Commitment • Courage • Community